Exterior Maintenance Policy

PURPOSE OF THE POLICY:

  • To identify the responsibilities of members and the Co-op in keeping building exteriors and property in good repair and in demand.
  • To prolong the life of the Co-op buildings and property through routine and preventative maintenance.

MEMBER RESPONSIBILITIES

  1. Generally the Co-op will maintain uniformity of common areas; therefore renovations, which would change the appearance of the exterior of units (ie. sun porches, fencing, etc.), will require board approval.
  2. Members must immediately report any building or property damage or needed repairs that pose a health, safety or financial risk to the Co-op.
  3. Members are responsible for routine seasonal exterior maintenance of their unit including: cleaning accessible windows, window wells and siding, sweeping sidewalks, keeping foundation clear of growth, grass cutting, weed removal, snow removal of sidewalks and steps, reducing ice build-up on sidewalks and the clearing of loose debris. This applies to front and back yards and the designated common areas, in accordance with Bylaw 2: 18.6.
  4. Entranceways, front yards, sidewalks and parking areas must be kept clean and tidy, no outdoor storage of loose items (ie. tires, tarped items, etc.)
  5. Garbage, recycling and green bin items must be disposed of in designated areas immediately, not to be left on doorsteps or in the front or back yards.
  6. Deposit items must be kept in a closed container if stored in the back yard.
  7. The use of nails, screws, etc. is only permitted on the front wooden railing, post and fence.
  8. Members are responsible for the upkeep and painting of the front wooden railing, post and fence.

Co-op will provide paint/stain; inquire with Maintenance Team or Handyman

  1. Exterior furnishings must be rated for outdoor use only. (No upholstered furniture)
  2. Seasonal decorations should be removed and stored within a reasonable amount of time.
  3. Members must obey municipal regulations regarding emergency access, fire codes, the storage use and disposal of hazardous materials; etc. (refer to Strathcona County Nuisance and Unsightly Premises Bylaw 80-2007)
  4. Members are expected to exude a high level of pride of ownership. The regular upkeep of building exteriors and yards contribute to the quiet enjoyment* and safety of all Co-op members and visitors.

* Quiet enjoyment is a right to the undisturbed use and enjoyment of real property by a tenant/member.

CO-OP RESPONSIBILITIES

  1. The Co-op will keep buildings and property in a sufficient state of upkeep and repair to make sure that there is:
    • No health or safety risk to people or undue financial risk to the Co-op;
    • A reasonable life expectancy for buildings and Co-op property;
    • An enhanced and continued marketability of the Co-op.
  2. Co-op tools and equipment will be kept in working order and useable condition.
  3. The Co-op will clean, paint, maintain, repair or replace Co-op property and building exterior items (including non-accessible windows, window wells and siding) according to the Co-op maintenance and replacement reserve plan schedules or to ensure the health, safety and marketability of the Co-op.
  4. The Co-op will establish and follow a regular schedule of inspection and preventative maintenance routines for major building components, machinery and fire protection equipment.
  5. The Co-op will conduct Co-op property and building exterior inspections quarterly, to identify and schedule necessary maintenance.
  6. The Co-op will use licensed professional trades people for necessary plumbing, electrical and other work as required by building codes.
  7. The Co-op will use professional trades people for gutter cleaning, parking area repair/resealing, line painting, sidewalk repair, painting and staining or fence repair as specified in maintenance warranties.

Revised May 6, 2018