Guest / New Member Policy

PURPOSE OF THE POLICY:

  • Ensure Brittany Lane Housing Co-op is adhering to the guidelines as per the Co-operative Housing Act and the Subsidy and the guidelines as per the Alberta Housing Act Rent Supplement Regulation 75/1995;
  • Ensure all residents are of equal standing and have undergone the same intake process;
  • Outline the requirements for guests that stay for extended times at a members unit and the processes required for related scenarios.
  1. DEFINITION OF TERMS

For the purpose of this policy we define the following terms:

“Guest” – a person who is not a member and temporarily resides at a member’s unit

A guest can include, but is not limited to:

  1. A person who is in a relationship with a current member of the Co-op
  2. Family (not children) or friends of a member of the Co-op

“New Member Applicant” – a guest who has completed an application for membership and is in the process of completing the required steps to become a Co-op member

  1. STANDARD PROCEDURES FOR MEMBERS WITH GUESTS

In general, members are welcome to host Guests at their discretion as long as the member follows this policy’s RESPONSIBILITY section.

When a Guest’s stay is more than 3 consecutive nights, or more than 10 nights in a calendar month then the member has only the following three options:

  1. If the Guest’s stay will be less than one month and they are not intending to become a member

The member must notify the Co-op administration by submitting a request with all of the following details about the temporary Guest’s stay:

  • The time frame the member will be hosting the Guest
  • The relationship of the Guest
  • The license plate of the Guest’s vehicle
  1. If the Guest’s stay will be more than one month and they are not intending to become a member

The member must obtain prior approval from the Co-op administration by submitting a request with all of the following details about the temporary Guest’s stay:

  • The time frame the member will be hosting the Guest
  • The relationship of the Guest
  • The license plate of the Guest’s vehicle
  1. The Guest intends to become a member

The Guest will now become a “New Member Applicant” and must complete the following requirements within 6 months

  • Complete an application to become a member of Brittany Lane Housing Co-op
  • Attend a NACHA Information session
  • Attend a scheduled interview with the Board of Directors

Upon successful completion of these steps the New Member Applicant becomes a Co-op member and can reside with the hosting member.

  1. MEMBERS RESPONSIBILITY
  • It is the hosting member’s responsibility to ensure that all their Guests or New Member Applicants follow the same guidelines and rules, as members are required to.
  • If the member fails to comply with this policy then the member will be required to attend a Board of Directors meeting with termination of residency and membership a possible outcome.